The architectural and design community plays a pivotal role in reducing landfill waste and embedding circular economy principles into the built environment. ResiLoop offers a practical way to deliver on these ambitions — by connecting design decisions made at the specification stage with real-world recovery and recycling outcomes. 

Specifying in-scope products from ResiLoop Members enables design professionals to directly contribute to an industry-wide initiative to reduce resilient flooring waste. These product selections carry a small levy, which funds:

• The expansion of vinyl and LVT waste collection and recycling services across Australia
• Research and development into local recycling solutions and end markets​

“This is a straightforward system that turns waste into resources and develops recycling options, but it requires some change in approach by the industry.” Sophi MacMillan, CEO, ResiLoop

Know What and Who to Specify

ResiLoop has leading flooring suppliers participating in the scheme, with a wide range of eligible vinyl and LVT products that can be specified for projects. Alongside this, a growing network of ResiLoop-registered flooring contractors are available to collect offcut waste from both commercial and residential installations.

Our Membership Guiding Principles require our members to demonstrate best-practice manufacturing standards. This includes responsible sourcing of materials, sustainable PVC resin manufacture, and the safe use of additives — all aligned with the environmental expectations of forward-thinking design professionals.

To make it easy for specifiers:

• We maintain a register of eligible product brands (Members)
• We list registered Collection Points (Material Collections) and Supporters across the country

This ensures you can confirm you're working with suppliers and contractors committed to circular outcomes so you can specify for recover, not landfill.

Tailor Your Project Documentation

• In Victoria and New South Wales, registered Collection Points (Material Collections) pick up installation offcuts and direct them to our recycling partners.
• In other states, specifiers can nominate ResiLoop Supporters — contractors actively backing R&D and future expansion of collection services.

For large-scale projects, ResiLoop can work directly with you to manage the collection process and provide waste tracking data. This is valuable for:

• Demonstrating environmental performance to clients
• Supporting award submissions that recognise sustainability initiatives

​If you have a large project coming up and you'd like to register your interest to explore potential collection opportunities please talk to us about creating a Project Partnership. We can coordinate collections from your site and report data. Please flag your project details here to get the ball rolling.

Use the table below, or download the PDF to keep on file, to guide wording in your project documentation that supports waste avoidance.

Downloadable ResiLoop Spec Guides
File Size:	676 kb
File Type:	pdf

Download File

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Quick-Add Specification Clauses

For Construction Project Documents

PROJECT STAGE

CONCEPT & EARLY DESIGN

Stakeholders

​Owners, Developers, Investors, Architects, Lease Holders

Documentation

Project Brief & Design/ Construction Guidelines; Circular Design Plans; Fitout Guides; Procurement Policy; Green Lease/Occupancy Protocols; ESD/ESP; Waste & CWMP.

Quick Add Spec 

Prioritise products that participate in recognised stewardship or take-back programs with a clear, documented, and verified recovery pathway (e.g., take-back, return-to-collection, or recycling protocols), like the Australian authorised industry scheme, ResiLoop. Evidence of credentials, participation, and the nominated recovery pathway must be available on request.

DESIGN DEVELOPMENT & FINAL DESIGN

Architects, Engineers, Quality Surveyors

Architectural Drawing Set (Schedules & Specifications) / Construction Drawings

All PVC/vinyl resilient floorcovering products shall comply with Best Practice Guidelines (BEP) for PVC and have a clear, documented, and verified return pathway through ResiLoop, or a similar authorised or accredited scheme. Eligible offcuts must be kept separate from general waste, collected via the ResiLoop (or equivalent) return pathway, and supported by evidence of return for recycling (e.g., ResiLoop records/receipt or equivalent documentation).
See below for a more detailed specification. ​

CONSTRUCTION & FITOUT

Principal Contractors, Procurement Teams, Suppliers & Manufacturers

Tender Documentation
- Resilient Finishes Schedule

In-scope vinyl flooring offcuts are to be collected in accordance with the ResiLoop take-back scheme, or similar verified pathway. Where eligible resilient flooring offcuts are generated, offcuts must be kept separate from general/co-mingled waste, protected from contamination, and removed from site via the nominated collection and recovery pathway by the responsible contractor for recycling.
See below for a more detailed specification. 

DEFIT & MAINTENANCE

Developers, Asset Owners, Lease Holders, Architects, Facilities Managers

Building Operations Manual / Asset Management Plan/ ESD Building Management Plan / Procurement Policy,CWMP

For maintenance, refurbishment and defit works, priority must be given to product suppliers participating in ResiLoop (or an equivalent authorised/accredited scheme) with a clear, documented and verified recovery pathway. Evidence of scheme membership and the associated recovery pathway, or an equivalent independently verified pathway, must be available on request. Waste contractors must audit materials arising from the works and provide a report on quantities, recovery pathways, end destinations and the proportion recycled.

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Detailed Specification Clauses to Support Waste Avoidance

For Construction Project Documentation for Resilient Finishes

PVC Resilient Flooring & Wall Finishes Schedule

1. GENERAL
Product stewardship – PVC resilient flooring
Provide PVC resilient floor finish products supplied by ResiLoop Member suppliers/distributors, or similar authorised or accredited scheme, with a clear, documented and verified material recovery pathway.


2. COMPLIANCE REQUIREMENTS
Best Practice Guidelines
PVC resilient floorcovering products must comply with the Best Practice Guidelines for PVC in the Built Environment.
Take-back scheme participation
PVC resilient floorcovering products installed on site must be sourced from product suppliers engaged in ResiLoop (or an equivalent authorised/accredited scheme). Evidence of scheme membership/registration must be provided on request (e.g., ResiLoop Member Certificate or equivalent  documentation).


3. WASTE MANAGEMENT – INSTALLATION OFFCUTS
Segregation
Keep eligible PVC installation offcuts separate from general waste and protected from contamination for return via ResiLoop, or similar authorised or accredited scheme.
Collection and return
Return eligible material through the nominated recovery pathway (e.g., via approved ResiLoop Collection Point process, or equivalent).
Verification
Provide documentation confirming return and recovery through the nominated scheme where requested by the Principal or Superintendent.


4. SUBMITTALS
Product stewardship documentation
Submit the following prior to practical completion:

• Provide evidence that the product supplier/distributor is a current ResiLoop Member, or participates in an equivalent authorised/accredited scheme (e.g. Member Certificate or equivalent documentation). Current ResiLoop Membership may be checked via the ResiLoop website.
• Evidence of offcut material return via ResiLoop, or equivalent material recovery pathway (e.g., ResiLoop collection receipt or equivalent recovery confirmation).

Collective Action, Real Impact

Achieving ResiLoop’s vision depends on early project decisions and collaboration across the project lifecycle — from specification to installation. It’s vital to work collectively with those involved in specifying, procuring and managing flooring projects — before materials are lost to landfill. 
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By specifying ResiLoop-aligned products and contractors, you can lead your projects — and the industry — toward a more sustainable future.